Working with Venue Groups

Venue groups let you organise venues into logical collections — typically by cinema circuit, booking group, or geographic region. Groups are used throughout Mica for filtering bookings, applying default terms to multiple venues at once, and managing contacts who handle bookings for an entire circuit.

Table of Contents

1. Where to Find Venue Groups
2. Group Types
3. Creating a Group
4. Managing Venues in a Group
5. Connecting Contacts
6. Setting Default Terms
7. Using Groups in Practice
8. Troubleshooting

Where to Find Venue Groups

Navigate to Customers → Venue Groups in the top menu. The Venue Groups page lists all existing groups with their name and type.

Use the search bar to find a specific group, or click + Add to create a new one. Click any group to open its detail page.

Group Types

When creating a group, you select a type that describes its purpose:

Creating a Group

1. Navigate to Customers → Venue Groups
2. Click + Add
3. Enter a Name — use clear, descriptive names (e.g. "Kinepolis Nederland" rather than "KIN-NL")
4. Select the Type from the dropdown
5. Select the Country
6. Click Save

After saving, you're taken to the group detail page where you can connect venues and contacts.

Managing Venues in a Group

Adding venues

1. Open the group detail page
2. Click Connect in the Venues section
3. The Select Venue(s) dialog opens — search for venue names or browse the list
4. Select one or more venues
5. Click OK to add them to the group

The venue list on the group detail page shows each venue's name, address, city, state, and phone number. You can export this list as xlsx, csv, or pdf.

Removing venues

1. On the group detail page, tick the checkbox next to the venue(s) you want to remove
2. Click Disconnect
3. The venues are removed from the group but remain in the system

Connecting Contacts

Connecting a contact to a venue group creates a filtering relationship — when you filter by that contact elsewhere in Mica (e.g. in Bookings → Browse), all venues in the group are included in the results. This is useful for associating a booker or buyer with their circuit.

1. On the group detail page, click Connect in the Contacts section
2. Search for an existing contact, or click + to create a new one
3. Select the contact and click OK

Setting Default Terms

You can set default rental terms for an entire venue group, just as you can for individual venues. When creating a booking for any venue in the group, Mica automatically applies these default terms — saving time and ensuring consistency across the circuit.

1. Open the group detail page
2. Click Default Terms (or Edit if terms already exist)
3. Configure the terms: rental type (Box Office, Admissions, or Fixed Amount), percentage, MG, and coverage
4. Optionally select a term template to pre-fill the fields
5. Click Save

Using Groups in Practice

Booking an entire circuit

When creating a booking, you can select a venue group in the Venue step of the booking wizard. All venues in the group are added at once — untick any you don't need. This is much faster than adding venues individually.

Filtering by circuit or booker

Venue groups appear as filter options throughout Mica:

• Bookings → Browse — filter by venue group to see all bookings for a circuit
• Bookings → Playweeks — filter playweeks by venue group for bulk invoicing
• Customers → Venues — filter the venue list by group membership
• Invoices → Browse — filter invoices by venues in a specific group

Connecting a contact for quick filtering

If a booker (e.g. Sarah from Pathé) handles all bookings for a circuit, connect her as a contact on the venue group. Then when filtering by contact "Sarah" in Bookings → Browse, you'll see all bookings across her circuit's venues.

Troubleshooting

Related Articles

• Create a Booking
• Working with Term Templates
• Creating a Payer