Working with Term Templates

Term templates let you save reusable rental term structures — rental type, percentage, minimum guarantee, and conditions — so you can apply them consistently across bookings. Instead of configuring terms from scratch for every booking, create templates for your standard agreements and select them during booking creation.

Table of Contents

1. Where to Find Term Templates
2. Creating a Term Template
3. Rental Types
4. Minimum Guarantee Options
5. Targeting Templates
6. Using Templates in Bookings
7. Templates vs Plans
8. Troubleshooting

Where to Find Term Templates

Navigate to Bookings → Term-Templates in the sidebar. The Term Templates page lists all your saved templates with columns for description, rental type, rental percentage, minimum guarantee, condition, and any targeting criteria.

Click Add Terms to create a new template, or click an existing template to edit it.

Creating a Term Template

Click Add Terms to open the template form. Each template has a description, optional targeting criteria, and the term structure itself.

Template fields

• Description — A name that identifies the template (e.g. "Pathé Circuit - Standard 3-Week" or "Wide Release - Premium Large Format")
• Venue Group(s) — Optionally restrict this template to specific circuits or venue groups
• Venue(s) — Optionally restrict to specific individual venues
• Release — Optionally restrict to specific film releases

Term structure

• Template — Optionally base this template on an existing one to pre-fill values
• Rental by — How the rental fee is calculated: Box Office, Admissions, or Fixed amount
• Percentage — The rental percentage (for Box Office or Admissions types)
• Minimum Guarantee — A minimum rental amount regardless of performance
• MG Coverage — How the guarantee is applied: Full period, First week, or Each week
• Condition — Optional condition type (e.g. Playweek for sliding scales, or Estimated Box Office)
• Rental — Whether the percentage is Incremental (changes per week) or Fixed (same each week)

Click Save to create the template. It's immediately available for use in bookings.

Rental Types

Mica supports three rental calculation methods. Choose the one that matches your agreement with the exhibitor.

Box Office (percentage)

The most common method. Rental is calculated as a percentage of net box office revenue. With a Playweek condition and Incremental rental, you can create sliding scale agreements where the percentage decreases each week (e.g. 50% week 1, 45% week 2, 40% week 3).

Admissions (per ticket)

Rental is calculated based on the number of tickets sold, regardless of ticket price. Useful in markets where admission-based deals are standard.

Fixed amount

A flat rental fee regardless of box office performance. Used for flat-fee screening agreements or festival bookings.

Minimum Guarantee Options

A minimum guarantee (MG) ensures you receive a minimum rental amount even if box office performance is low. Mica offers three coverage options that control how the MG is applied across the booking period.

Targeting Templates

When creating a template, you can optionally set targeting criteria under Default for so the template automatically applies when bookings match.

• Venue Group(s) — Apply to all venues within specific circuits or groups (e.g. all Pathé cinemas)
• Venue(s) — Apply to specific individual venues (e.g. Pathé Tuschinski only)
• Release — Apply to specific film releases (e.g. a high-security title with special terms)

You can combine criteria — for example, a template targeting a specific release at a specific venue group would only apply when both match.

If multiple templates match, Mica applies the most specific one. A venue-level template overrides a venue group template for that venue.

Using Templates in Bookings

During the Terms step of the Add Booking wizard, you can select a template from the Template dropdown. The template's rental type, percentage, MG, and conditions populate automatically.

If you've set targeting on a template, it populates automatically when the booking matches — no manual selection needed. You can always override the auto-applied template or adjust individual values before saving.

Templates vs Plans

For example, if you book Pathé Amsterdam and Kinepolis Utrecht in a single booking, and each has a different template, only one template applies to both venues.

The solution: use Plans

Plans don't have this limitation. When you create bookings through a Plan, each venue gets its own correct template applied individually.

Troubleshooting

Related Articles

• Create a Booking
• Conditional Terms
• Working with KDM Templates